Join Our Team
Part-time Administrative Support
This role is ideal for someone who enjoys keeping things organized behind the scenes, communicating with people warmly and professionally, and helping systems run efficiently. You will work closely with the practice owner and play an important role in supporting both our clients and clinical team.
Pay Range: $23-$26 per hour
Key Responsibilities
Administrative & Office Support
- Collaborative management of the owner’s calendar and scheduling
- Monitor and respond to emails and administrative requests
- Help track priorities, tasks, and follow-ups for the practice owner
- Run occasional errands for the office or team needs
- Track and order office supplies for both office locations
- Help keep shared systems and documents organized
- Support the general administrative needs of the practice
Billing & Documentation Oversight
- Review billing systems to confirm insurance payments are received
- Ensure copays and balances are charged correctly in SimplePractice
- Identify missing payments or discrepancies and follow up as needed
- Monitor therapist documentation and ensure session notes are completed
Client Communication
- Answer the main office phone line and respond to client inquiries
- Help prospective clients connect with the appropriate therapist
- Provide a welcoming and supportive first point of contact
Team & Event Support (as needed)
- Assist with the coordination of team meetings, trainings, and retreats
- Help organize logistics such as supplies or lunches for team events
What We’re Looking For
The ideal candidate is:
- Highly organized and detail-oriented
- Proactive and dependable with strong follow-through
- Friendly and professional when communicating with clients & staff
- Comfortable managing multiple tasks and shifting priorities
- A natural problem solver who enjoys improving systems
Preferred Experience
- Administrative experience (healthcare or mental health preferred)
- Familiarity with insurance billing or medical billing systems (highly preferred)
- Experience with scheduling tools and digital organization systems
Technology Used
- SimplePractice
- Google Workspace (Docs, Sheets, Calendar)
- Calendly
- Excel
Schedule & Location
- Part-time to start, with potential for additional hours as the practice grows
- Hybrid role (schedule flexibility)
- Must be able to commute to Arvada and Lakewood offices when needed
Requirements
- Valid driver’s license and reliable transportation
- Ability to run occasional errands for the practice
- Must live within approximately 30 minutes of Arvada and Lakewood
- Must be able to pass a background check
Why This Role Matters
This role helps ensure that our therapists can focus on what they do best — supporting clients. By keeping operations organized and helping clients feel welcomed from their first interaction with the practice, you play a key role in the impact we make in our community.
If you are someone who enjoys organization, meaningful work, and helping things run smoothly behind the scenes, we would love to hear from you.
The Support Provided by Tribe:
Let Us Take Care of The Hard Stuff:
– Streamlined Operations: Benefit from a comprehensive medical record system that streamlines intake processes, note-taking, and billing, allowing you to focus on your clients.
Workspace Flexibility:
– Comfortable Work Environment: Choose between a fully furnished office space or a HIPAA-compliant teletherapy platform that suits your style and client needs.
Pay for Work Completed:
-Therapists at Tribe are paid every other week, providing financial stability.
Marketing Support:
– Built-in Marketing: Let us handle the marketing. We invest in expensive and intensive marketing efforts to connect you with clients and build a thriving practice.
Financial Convenience:
– Covered Credit Card Fees: We cover credit card fees, ensuring you receive more of what you earn.
Supportive Community:
– Team Collaboration: Join a supportive team that values collaboration and mutual success. Our community of therapists is committed to fostering a positive and inclusive workplace culture.
Professional Development:
– Quarterly Trainings: Stay ahead in your field with relevant and engaging quarterly trainings, chosen through team collaboration.
Work-Life Balance:
– Relaxed Work Environment: Enjoy the freedom to practice in a relaxed fashion, prioritizing a healthy work-life balance.
-You will decide the hours you work and schedule your sessions with clients within those hours.
What We Are Looking For:
Career Dedication:
– Licensed Therapists Preferred: We are seeking therapists who are dedicated to their career, with a preference for licensed therapists.
– Long-Term Commitment:We put a lot of effort into supporting therapists who join our team. This translates into quality of service for our clients. Because of this, we ask that therapists commit to a minimum of two years at Tribe, fostering a stable and supportive professional relationship.
Autonomy and Collaboration:
– Autonomous and Self-Starting: We value therapists who are autonomous and self-starting, taking initiative in their work.
– Willingness to Seek Guidance: While autonomy is key, we appreciate therapists who are willing to ask questions and seek guidance when needed.
Openness and Courage:
– Open, Vulnerable, and Courageous: Our team embodies openness, vulnerability, and courage. We seek therapists who share these values and are ready to contribute to our courageous and supportive community.
– Great customer service skills along with a willingness to continually learn.
Building a Caseload Takes Time
-If you are seeing private pay clients only, it can take around 6 months to feel like things are moving and a year to have a full caseload. If you are employed elsewhere, you can begin to work with Tribe on a part-time basis. This can give you a chance to transition, earn extra money, and build your caseload before/if you decide to make the leap to full-time with Tribe.
If you are fully licensed (LCSW, LPC, LMFT), we can get you credentialed with insurance panels to help you build up your caseload quicker!
Tech Awareness
You must be able to learn how to navigate different software programs, i.e. medical record & scheduling software. We use technology for ease of work in the long run, but there are some things to learn and set up when you start!
Embrace Your Entrepreneurial Spirit at Tribe:
– At Tribe, we champion therapists with an entrepreneurial spirit, individuals eager to innovate and make a positive impact on the lives of their clients. We recognize the value of creativity and passion in the therapeutic process.
While we encourage an entrepreneurial mindset in our therapists, we want to be transparent about our hiring policies. To ensure the highest level of commitment to our clients and maintain a focused therapeutic environment, we do not hire therapists who currently own or operate their own private practice, as this may present a conflict of interest. This doesn’t mean that we won’t support you, should you decide to open your own practice someday!
Practicum & Internship Opportunities at Tribe Mind Body Wellness
Program Overview
The Counseling on a Budget Program at Tribe Mind Body Wellness offers affordable mental health services while providing supervised master’s-level interns with valuable clinical experience. Clients can select a session fee of $80, $70, or $60, and each intern also has up to 3 very low cost therapy spots for clients in need.
Location & Flexibility
Interns may request their preferred location (Arvada or Lakewood), but flexibility is encouraged to maximize referrals and clinical hours. Interns who are open to virtual sessions or working at both locations tend to reach their required hours more efficiently.
Application Requirements
To be considered for an internship or practicum placement, applicants must complete the following:
- Application Submission
- Background Check provided at Interns expense
- Business Associate Agreement (BAA)
- Proof of Liability Insurance
Marketing & Community Outreach
Interns are expected to spend at least 5 hours per month on marketing activities to promote their services and Tribe Mind Body Wellness. Suggested activities include:
- Writing blog posts for the Tribe website.
- Creating social media content on Canva.
- Recording 90-second videos for social media.
- Sharing Tribe’s social media posts on personal pages.
- Speaking on podcasts.
- Attending networking groups.
- Distributing flyers at coffee shops and bulletin boards.
- Sharing Tribe information in community groups (churches, parenting groups, etc.).
- Promoting Tribe in Facebook neighborhood groups.
- Helping design marketing materials (QR code flyers, etc.).
- Writing content for the Tribe newsletter.
Clinical vs. Non-Clinical Hours
Interns will provide individual therapy as part of their direct clinical experience. These sessions will be reviewed in supervision to ensure professional growth and quality client care.
- If an intern requires group therapy hours, they may have the opportunity to support or observe existing groups facilitated by Tribe therapists.
- If an intern wants to create their own therapy group, they must submit details (who/what/when/where/why) at least two months in advance to allow for marketing and outreach.
- Interns will be expected to help promote groups to their own client caseload and help create marketing materials.
Non-Clinical Hours
Non-clinical hours are essential for professional development. Interns are expected to engage in the following activities:
Reading & Research
- Stay current with therapeutic approaches and evidence-based practices.
Writing Treatment Plans & Progress Notes
- Maintain detailed and ethical documentation for client care.
Consulting with Colleagues
- Engage in peer discussions, case consultations, and supervision.
Supervision (Individual & Triad/Group)
- Attend scheduled supervision sessions for feedback and professional growth.
Assisting with Groups & Workshops
- Support Tribe-hosted events, gaining experience in diverse therapy settings.
Attending Tribe Events
- Participate in community outreach to enhance Tribe’s presence.
Referral Tracking & Dashboard Maintenance
- Help track client referrals and sources for program improvement.
Internship Commitment
We only accept applicants who can commit to both a practicum and internship. Applications will be reviewed to determine if we can accommodate the candidate’s individual needs and program requirements.
Ready to apply? Submit your application today!